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Introduction
GGG brings over 60 years of experience in freight
management services. Our experience is paired with
our commitment to honesty, accuracy, and hard work.
We set the highest standard to individual client
attention and exceptional data security.
Our auditing department will make a positive impact
on your company’s bottom line. GGG goes the extra mile
to accommodate all our client needs. We ONLY get paid when you do and we
guarantee you will!
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Why GG Global
The question is:
Why audit your freight bills and why use GG Global
Corporation to do it?
There are always errors. The goal is to locate, correct
and eliminate them in the most effective way possible.
This is the business we specialize in. We can only make
you better and that is our service guarantee.
Your efficiency will increase, your profits will increase
and your business will be more effective.
The fact is there are ALWAYS errors in transportation
invoices. The freight companies are unfortunately notorious for
this. The second reason is that many well intentioned
firms hire freight payment companies to pay their bills,
many of these companies make plenty of errors. Many times
hiring a freight payment house is a good move and even
a necessity for the accounting requirements and needs of
your company. Accounting information captured by general
ledger codes, divisions, products and many other areas need
to be captured, we understand that. Unfortunately,
the bills may be paid incorrectly a percentage of
the time quite often by the freight payment houses.
The only question is how bad is your situation? It
could be very bad or not so bad. By the time we
audit the six months we will know everything.
Freight payment firms work on the basis of freight
bills processed. That is their core competency. Many
do this quite well, some do not. The problem is in
the pre audit of the freight bills themselves. The
push of the freight payment company is to process as
many bills each week as possible. That is how they
make their money, on a per bill basis. Auditing the
bills is really a secondary function. To truly audit
freight bills takes very experienced auditors with
years of experience in the field. Unfortunately,
there are just not enough of these people out there.
So, one or two things happen. The real auditors are
overloaded and over worked and/or less experienced
process data entry people are assigned to audit the
bills, and that will never work. Transportation
bills are extremely complicated. To be able to audit
a bill with a multi tiered FAK class and specific
base rates, discounted and subject to rules such as
capacity loads, linear foot rules, bumping clauses
and such is far beyond the knowledge base of any
data entry person. As these freight payment houses
have grown they have put more pressure on their
people to audit and process as many bills as
possible. This has caused an increase in the amount
of incorrectly rated bills to get by the check
systems and get paid incorrectly. Now as many of
these data entry services are outsourcing these
services off shore the error margins are increasing.
Bad for the shippers and manufactures but great for
companies like us! (Sorry)
We are so good that if errors exist, we will find
them.
First off we get paid only on money we physically
get back for you! Our one charge is 50% of the money
we get back.
The other main reason for post auditing your freight
bills is simply because transportation vendors make
a myriad of mistakes If you do not file claim an
overcharge claim on these mistakes within 180 days
of the shipment date you have NO right to go back
and claim your money. That might sound odd and even
unfair but it is the law, a law the carriers live by
as well. If you file a claim six months and one day
past the ship date, no matter how egregious their
mistake was they simply will not pay you back. In
other words, they are holding your money and if you
do not find the error and file a formal claim the
money will become theirs legally.
There is an entire industry built around the errors
that transportation vendors make. Each
transportation vendor has an entire department to
deal with these errors. That should be an indication
of just how many errors they do make. Whether you
pay your bills in house or use a freight payment
service, whether the bills are in paper or
electronic format, there are always mistakes. If you
do pay your bills in house then you should
immediately have them post audited. Freight bill
formulas and factors can be so complicated that even
the best financial people do not understand. Whether
this is done intentionally has been a matter of
debate for years. However, if you are paying freight
bills in house you may have carrier billing errors.
I am sorry to say it really is just that simple.
There are many other important reasons to audit your
freight bills explained herein. Nevertheless, the
main reason is simple. Your transportation vendors
are keeping your money that was over paid when the
vendor over billed your company. To recover your money
we have to post audit the bills and file formal claims.
Oddly, your people might be doing a great job with
your outbound shipments. However, the majority of
errors are on inbound freight bills, and for good
reason. When a vendor of yours sends you freight it
becomes their responsibility to determine the
correct National Motor Freight Classification (NMFC).
There are 18 of them ranging from class 50 to 500.
These classes are actually percentages of a base
rate. If the vendor marks the bill of lading
incorrectly and states the freight is class 200 and
in reality it is class 100, you will pay twice what
the fright bill was suppose to be. But the vendor
never sees that bill and unfortunately they do not
care many times as they are not paying the bill, you
are.
Another benefit of having GGG audit your freight
bills is that no matter what we find we will
generate a report about your transportation system.
We will tell you where you stand in comparison to
the market and give you an overview of what we see.
This is free but will no doubt save you money if you
take the information to heart.
Another serious benefit is our reporting functions
and technology. Our reporting functions are the best
available. We can generate any report you need
whenever you need it. Our system is also set up so
that our customers can log into their data and run
any report they need. A normal procedure would be
for you to tell us how to set up the report. The
“standard’ reports that you need are uploaded in
real time for you. Therefore, if you need a report
all you need to do is to log in and click on your
pre developed reports or you can run others. The
data is kept in an access program to be user
friendly. No company out there has better reporting
functions or technology. We believe this is a
serious competitive edge that we have to offer our
customers
The included booklet tells you WHY you should audit
your freight bills, how to get started, and some of
the reports that are available to you after the
bills are audited and other information. I hope it
is to your satisfaction and we look forward to doing
business with you soon and getting your money back
for you!
As W. Clement Stone said many years ago “When you
have everything to gain and nothing to lose, do it,
and do it now.” you have nothing to lose and a whole
lot to gain.
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